MWW

  • Office Services Manager, LA

    Location US-CA-Los Angeles
    Job ID
    2909
    Experience (Years)
    3
    Category
    Western Region
  • Overview

    MWWPR has an opportunity available in our Los Angeles, CA office for an Office Services Manager. The Office Services Manager supports the team and the culture of the entire office- the ideal candidate will have a depth of experience providing high quality customer service in an office services role, some demonstrated administrative and IT skills, and perhaps most importantly, an outgoing, fun-loving personality.  

     

     

    Responsibilities

     

    Primary responsibilities:

    • Prepare for new hires and facilitate their onboarding into their new work space, close out employee workspaces after their departures
        • Greet all visitors to the office and assist with planning team events, including our annual Holiday Party and Summer Outing
    • Oversee meeting management and general administration for the LA office, which includes:
    • Manage supplies and food delivery for meetings
    • Set up / break down conference rooms for meetings
    • Support IT for all meetings, as needed, as the on-site point-of-contact
    • Manage all inventory and aesthetics/cleanliness for office, including food and supplies
    • This includes:
    • Order and manage all food delivery and organization, as well as office supply delivery and organization
    • Ensure that all storage areas are neat, organized, and being maintained in accordance with standard operating procedures  
    • Load and unload dishwasher, maintain clean kitchen surfaces and refrigerator on an ongoing basis
    • Oversee mail operations; facilitate the delivery of mail and the posting of outgoing mail and packages
    • Serve as liaison to MWWPR Finance, Admin, IT as needed

     

    Qualifications

     

    • Success factors:

      ·         2-4 years of experience in an office services position required

      ·         Experience in a client-service / professional services environment is a plus

      ·         Proactive with an eye toward above-standard aesthetics and continuous improvement

      ·         Willing to come in early and stay late when necessary without having to be asked

      ·         Acknowledging all requests and reporting statuses without follow up needed by requestors

      ·         Polished communication skills, neat presentation and a ready-to-pitch-in persona  

      ·         Ability to listen and show tolerance towards situations and others

      ·         Ability to be flexible and willing to learn new things

      ·         Strong work ethic, self-starter, pleasant attitude

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